Events Officer

****** is the leading global business association for open and sustainable trade. We support retailers, importers, brands and national associations to enhance human prosperity, use natural resources responsibly and drive open trade globally. We call this Trade with Purpose. Our association is looking to expand its communications team, to support in the delivery professional and international events. We are looking for a part-time Events Officer who can support the Events Coordinator with respect to general administration, logistics support and communications on a variety of events, both big and small. Responsibilities - Event communications: Support in preparing online communications (event descriptions, email campaigns) and printed event materials (event visuals and branding, badges, templates) for each event - Tracking and monitoring: update internal tools such as calendars, outreach documents, data collection - Venue liaison: Support in negotiating preferential deals with hotels and venues at the European / International level - Budget support: support with invoice processing and budget control of all events - Logistics: support with site inspections, and the coordination of service providers, suppliers, sponsors and internal team meetings to ensure smooth implementation in the lead up to the event and on the day - Breakout session coordination: where relevant support the development of breakout sessions; including content, props, speakers, etc - Sponsorship and exhibitors: Support in sponsorship outreach packages and in sponsorship package delivery at events Profile ? English or near-native English speaker ? Background in communications and/or event administration ? Highly organised with attention to detail ? Ability to multi-task and prioritise tasks ? Team player ? Results oriented ? Calm under pressure ? Strong proficiency in Microsoft office