Management Assistant ( medior) - Zaventem

Wij zijn op zoek voor onze klant te Mechelen naar een Management Assistant voor langere periode.

Start: ASAP

Regime : voltijds met 2 vaste kantoordagen/week

Budget : 360€-375€/dag

Drietalig : NL,FR,ENG

Omschrijving: Our customer is looking for a Management Assistant to support the People, Workplace & Corporate Communication organization. Due to an increased need for administrative and organizational support, we are seeking a proactive professional who can ensure smooth operations and provide high-quality assistance to leadership and teams.

As a Management Assistant, you are much more than an organizer. You act as a trusted partner who ensures structure, efficiency, and continuity in a dynamic and fast-paced environment. You support leaders and teams by coordinating activities, managing priorities, and proactively handling organizational and administrative responsibilities.

We are looking for someone who is adaptable, digitally savvy, proactive, and capable of taking ownership across a broad range of responsibilities.

Responsibilities:

•Proactively manage complex calendars for leadership team members, anticipating needs and resolving scheduling conflicts before they arise.

•Prepare, coordinate, and follow up on meetings, including gathering input, structuring agendas, taking minutes, and tracking actions to completion.

•Provide end-to-end administrative support, including travel arrangements, event coordination, meeting logistics, and purchase order processing.

•Facilitate smooth team operations by organizing internal events and supporting collaboration across teams and departments.

•Act as a central point of coordination and support for leadership and business teams.

•Collaborate closely with fellow assistants across the organization to ensure alignment, continuity, and knowledge sharing.

•Ensure company policies and processes are applied consistently and communicated clearly.

•Actively contribute to the assistant community and continuously improve ways of working.

•Respond flexibly to ad-hoc requests in a highly dynamic environment where priorities may shift quickly.

Requirements & Qualifications:

•?????3–5 years of experience in a Management Assistant, Executive Assistant, or comparable support role.

•?????Strong organizational skills with the ability to manage multiple priorities and changing deadlines simultaneously.

•?????A proactive mindset with a proven ability to anticipate needs, identify issues early, and take ownership of solutions.

•?????Excellent communication skills and confidence in interacting with senior stakeholders.

•?????High level of discretion and professionalism when handling sensitive information.

•?????Ability to work independently while remaining closely connected to the broader team and organization.

•?????Structured yet flexible approach, suited to a fast-changing and dynamic business environment.

•?????Strong digital skills, particularly within Microsoft 365.

•?????Experience with AI-enabled productivity tools such as Microsoft Copilot is highly valued.

Must have skills:

•?????Experience as a Management Assistant, Executive Assistant, or similar support professional.

•?????Strong organizational and coordination capabilities.

•?????Proactive, autonomous, and solution-oriented mindset.

•?????Experience managing complex calendars and coordinating meetings.

•?????Strong stakeholder management and communication skills.

•?????High level of professionalism, maturity, and discretion.

•?????Fluent in Dutch, English, and French.

•?????Strong Microsoft 365 proficiency.

•?????Ability to work effectively in a fast-paced environment with shifting priorities.

Nice to have skills:

•?????Experience within a large corporate or matrix organization.

•?????Experience with purchase order processing, travel management, and event coordination.

•?????Experience using AI tools such as Microsoft Copilot.

•?????Experience in the telecommunications or technology sector.

•?????Previous experience collaborating within an assistant community or cross-functional support network.

Interesse ? Laat het ons vlug weten.